The program room is available to all non-profit groups, individuals, and businesses in the community regardless of affiliation. The library board encourages use of the room by a wide range of community members. Use of the program room does not constitute library endorsement of the viewpoints expressed by participants in the program. Children and young people's groups will be permitted the use of the meeting room if they are supervised by one or more adults. The room is sized for 50 people and is not appropriate for larger groups.

Only the library or a library group may sponsor a fund-raising program in the library. No buying or selling is permitted. No attendance fee may be charged nor may a collection be taken up without the express prior approval of the director.

It is suggested that organizations make reservations as early as possible to assure the date they need. Organizations that regularly schedule meetings must apply in advance each time; bookings are not guaranteed. Tentative reservations may be made by calling 564-2929.

Audio-visual equipment owned by the library is available for use in the program room if reserved in advance. Such equipment includes a video projector, a slide projector, an overheard projector, a DVD player, and a screen. The program room is equipped with a television and VCR, which are available for use upon request. Groups using library equipment must notify the staff at the close of the meeting so that equipment may be secured.

Fees

No fees will be charged for the use of the room.

Refreshments

Light refreshments and non-alcoholic beverages may be served. Any equipment or food brought in should be promptly removed after the meeting. Each group needs to provide its own supplies, such as coffee, sugar, napkins, cups, plates, paper towels, etc. The library coffee pots, microwave, and refrigerator may be used but must be left clean. Trash should be bagged and left by the door in the kitchen for the janitor to remove.

Responsibility

Each organization assumes full responsibility for any damages incurred resulting from use of the meeting room facilities. Use of the room may be terminated at any time if the conduct of the group, or any member of the group, is disruptive to library service or is abusive or dangerous to the library building, materials, furnishings, or other individuals in the building. Such abuse will be sufficient cause to deny further use of the room. Chair and table arrangements are the responsiblity of the group holding the meeting or program. Each group is responsible for leaving the room as it was upon the group's arrival and should turn off lights and place tables and chairs in original position.

It is the responsibility of the person scheduling the meeting to inform the library of any cancellations as soon as possible so that other groups are able to schedule the room.

The library assumes no responsibility for personal belongings of persons attending meetings. Adults attending meetings must not leave children unsupervised in the library. See the library's Safe Child Policy for more information.

The library board has vested the director with the authority to supervise meeting room use and interpret these policies. Failure to comply with these regulations or the directives of the designated representative of the library will cancel further use of the library facilities. The director shall have the right to waive the regulations whenever it is in the best interest of the library or the community to do so. The board of trustees reserves the right to alter or waive the rules.

Failure to abide by any of these rules or to cooperate with library staff may result in loss of meeting room privileges.

STATE FIRE AND HEALTH LAWS SHOULD BE OBSERVED.

*Parking is available in the lot south of the Presbyterian Church.